ExtractIQ, the easy-to-use content analytics tool that harnesses
your data, keeps you safe, and saves you time and money.
Why Organizations Are Wasting Time…
Employees regularly need to locate specific information during their day-to-day tasks. Unfortunately, a simple file search has become a chore as organizations’ data often resides within unorganized legacy file systems – causing hours of time to be wasted as employees search through the clutter.
The manual approach for classifying files is extremely time-consuming and expensive. An expert is required to study the content of each file in order to categorize it. This outdated approach can take up to 10 minutes to process a single file!
Enter your business’s taxonomy and Extract IQ will process your files in a fraction of the time and cost.
So, you have 100,000 files to organize? You could hire 5 people for 12 months… or you can get Extract IQ to do it in just 5 days – leaving your files organized and ready for your employees to extract the data they need.
Why Organizations Are At Risk…
The Privacy Act, Health Insurance Portability and Accountability Act (HIPAA) place an obligation not to collect and disseminate certain types of information for personnel.
Understanding what is personally identifiable information and protected health information is a complex task. As most organizations store millions of files without a quick and reliable method to verify compliance checks – they are risking legal action and fines, as they’re unaware if they are compliant with the laws or not.
Extract IQ reads the contents of your files and detects key information such as social security numbers, credit card numbers and any other information you need to manage. This can be done on an ad-hoc basis or you can set up Extract IQ to perform continuous monitoring for your organization, so you can avoid fines by operating in an organized manner to stay compliant with your legal obligations.
Why Organizations Are Wasting Their Money…
Organizations are generating data at a rapid rate. Files are rarely classified correctly and often end up being dumped onto company file servers or retained in hard copy form. This wastes valuable space on expensive computer servers and in physical offices. When the time comes to free up space, it’s difficult to determine which information should be erased.
By entering your own organization’s taxonomy and specifying the relative importance of each item, Extract IQ calculates the importance of each file. This organizes all of the data into the categories you’ve entered. Any duplicated/temporary files will be flagged for you to decide whether they should be archived or deleted.
On average, 10-20% of space will be saved through the removal of duplicate and temporary files. Another 20- 30% of space will be reclaimed by deleting files that have no relevance to your organization. Overall, Extract IQ has the potential to cut your storage costs in half!